How to Create a Project Change Management Process

Request — Request a change to the project, if warranted.

Review — Review the impact of the proposed change.

  • Description of proposed change and reason the change is needed. (This should have been captured in the request.)
  • Proposed changes to scope inclusions and exclusions. (You should confirm your understanding of this with the client.)
  • Anticipated change in complexity (In this case, I am using the term complexity in a generic way to refer to whatever estimation method you are currently using, whether you use actual durations, story points, ideal days, or some other defined units.
  • Anticipated impact on the finish date. (Consider any impact on the team, given other workloads, vacation schedules, etc.)
  • Anticipated impact on budget. (Consider that there may be some changes that actually reduce costs or eliminate scope.)
  • Any impact on risks. (At this point, at a minimum, new risks should be defined, documented, and discussed.)

Resolve — Resolve whether the proposed change should be approved or not.

Revise — Revise the project plan.

  • Break down project using revised scope
  • Completely define new activities
  • Delete activities, if appropriate
  • Review and analyze revised budget
  • Reassess risks
  • Review the impact on the schedule of this change and determine revised planned completion date
  • Disseminate revised project details to team

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Suzanne S. Davenport

Suzanne S. Davenport

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Writes on project management, leadership, team building, and value delivery. Imagining work management in the future. Smartprojex.com